PTSA Board Meeting Minutes 12/5/24
Date/Time: 12/5/24; 6pm
Location: Table Public House
Facilitator: Stacy Berger, President
Board Members Present: Stacy Berger, President; Amy Miller, VP; Liz Mogno, Secretary; Mackenzie Schmidt, Communications; Allison Kahlich, Communications; Lara Pomprowitz, Fundraising Chair; Sarah Callaway, Volunteer Coordinator; Sarah Rothman, Merchandise Chair
Community Members Present: None
Next Board Meeting: January 16, 2025/6-9pm/Location TBD
Lincoln PTSA Meeting Minutes
Call to Order: Stacy motioned to call the meeting to order at 6pm
Action Items: Liz motioned to approve last meeting’s minutes, Stacy seconded, all in favor; Last meeting’s minutes were approved.
Agenda Items
PTSA Check In
Teacher + Staff Appreciation: Teacher Gifts
Volunteer Needs
Events: Talent Show, BASH
Topics For Shelley
Community: Pantry Program
PTSA Business
Review Action Items
Teacher and Staff Appreciation: Teacher Gifts
Update on progress
Plan for finishing:
Find and purchase plants - Mackenzie/Stacy
Gift bags - Amy
Cards - Stacy
Bag/card stuffing session-TBD, all board members available
Delivery
Key Question: Stick with checks or gift cards for the remaining amount?
Answer: Checks!
CCL Follow up Friday
Another CCL: Wednesday, 12/11
Volunteer Needs:
Identify and name volunteer needs
Develop plan to reach out to volunteers
Needs:
Teacher/Staff holiday gifts
Volunteer to construct new soccer goal, dispose of old goal
Volunteer to sell PTSA purchased window fans from pre-COVID
Sarah R:
Scott B ask about cost of fans
Ask neighbor about selling them online
Events:
Talent Show:
Sarah C to reach out to Katy to start asking about the event, timing, set up, process, communication, etc.
Review the event
Date? Parameters?
Do we have a lead?
Needs from the school?
BASH:
Lara provided current updates on BASH planning; still looking at venue options which will influence food choices and entertainment.
Topics for Shelley:
Next meeting: Monday, 12/9: 11:30-12:15ish
Current topic list:
Preparing for school budget/school choice
Playground/physical environment
Cleaning the auditorium before winter performances
Clothes/waterbottles on playground - who is responsible?
Science Fair?
Talent Show
Feedback on facilities during Fall Fest
Feedback on Ledger?
Continued feedback on the length of the Ledger
Timing; best to go out first thing in the AM
Feels like irregular timing
Formatting with Mackenzie
AMPED schedule on the website? Or Lincoln calendar?
Experiences
Pantry Program
More access to Shelley
Community: Pantry Program
PTSA perspective on how to support the pantry program
Update from Katy Downie (has been managing the program) was shared
Communication:
January push + campaign?
PTSA role
Move pantry program to Zeffy?
Ask Katy: what is the monthly amount that is needed?
Amy to reach out to Katy: re Jan push, school outreach
Other PTSA Business
November meeting follow up:
Thank you to attendees - Stacy to draft; allison to help with Mail Chimp
Committee follow up
Signing and submitting bylaws
Next Meeting: 1/30
Generate more attendees?
Changes to agenda?
Feedback:
Low turnout
New people
Presentations were good
Need to keep to time
Initiated formation of Committees:
Board members and community members present volunteered for committees with the following results:
Membership committee: Liz Mogno, Mackenzie Schmidt, Connor Gleason
Financial Committee: Amy Miller, Lara Pomprowitz
Nominating Committee: Sarah Rothman, Allison Kahlich
Stacy to email committees to get them off the ground
Closing and Reminders
Action Items: Amy made a motion to adjourn the meeting at 9pm. Meeting was adjourned.
Next Board Meeting: 1/16/25, 6pm, LOCATION TBD